Classification:    Full-time - Exempt

Department:       Office

Reports To:        Executive Director   

SUMMARY

The Assistant Director supervises office staff ensuring proper documentation, procedures and policies are followed by office staff.

• This position will act as the Kids Café Coordinator. 
• Coordinate Special Events in conjunction with the Executive Director and Donor Relations Coordinator.
• Coordinate the volunteer program. 
• Assist with food solicitation and fundraising. 
• In the extended absence of the Executive Director, will temporarily assume the role of Executive Director. 
• Will assist the Executive Director with evaluations of hourly office employee performances.

DUTIES AND RESPONSIBILITIES

• Assist the Executive Director in fundraising activities and grant writing.
• Coordinate special fundraising events in conjunction with the Donor Relations Coordinator.  Includes attending meetings and writing reports to the Executive Director.
• Coordinator the Kids Cafe Program.
• Set up new sites in consultation with the Executive Director.
• Monitor sites to ensure compliance with program agreements
• Assure an adequate supply of food is available to the Kids Cafe sites.
• Search and request grant funds to support Kids Cafe program.
• Apply for CACFP funding and assure reporting is submitted on time.
• Coordinate the Back Pack Program
• Set up new sites in consultation with the Executive Director
• Monitor sites to ensure compliance with program agreements
• Assure an adequate supply of food is available to the Back Pack program in conjunction with the Food Resource Coordinator.
• Search and request grant funds to support Back Pack program
• Supervise Agency Coordinator
• Assure appropriate record keeping, product distribution, and product safety.
• Ensure agencies are monitored within proper time frames, assisting with monitoring of sites.
• Recruit new agencies as needed to ensure adequate facilities in our severing area.
• Assist Agency Coordinator with Agency Newsletter assuring publication is completed and mailed in a timely manner.
• Supervise Bookkeeping/USDA Administrator.
• Assist with paperwork and training of agencies
• Assist with complaints of non-compliance of agencies (USDA)
• Coordinate the Volunteer program
• Develop a corps of volunteers for warehouse, office, and special events.
• Meet and coordinate with representatives of Community Service personnel
• Supervise office volunteers.
• Conduct orientation and tours.
• Ensure adequate coverage and training for activities.
• Coordinate Tri-State Food Bank vehicle use.
• Supervise Development Coordinator
• In conjunction with Executive Director and Development Coordinator, assist with implementing the Schedule of Development activities, including a fundraising calendar with yearly priorities and benchmark goals.
• Assure the duties of the Development Coordinator are executed accurately and on time.
• Be cross-trained so that the Tri-State Food Bank can adequately manage job coverage when employees are on vacation or away from the office for other reasons.
• Help establish favorable public relations to promote the Tri-State Food Bank.
• Must be available to travel to attend Feeding America conferences, State Association meetings, and various meetings in our 33 county service area.
• Other duties as assigned by the Executive Director or Board of Directors.

SALARY

This is a salaried position.  Salary will be commensurate with experience.  Benefits will apply as outlined in the Employee Handbook.

SKILLS AND EDUCATIONAL REQUIREMENTS

• Educational requirements may include a Bachelor’s degree in business management or comparable skills.
• Become certified in Safe Food Handling with 1 year.
• Management skills.
• Planning skills.
• Organizational skills.
• Public Relations skills.
• Ability to write and manage grants and raise funds.
• Ability to work with staff and a variety of volunteers.
• Computer knowledge of Microsoft Excel, Power Point or other programs used by Tri-State Food Bank

OTHER REQUIREMENTS

• Must carry insurance on personal vehicles and be insurable by the Tri-State Food Bank insurance company.
• Must be bondable.
• Must have valid driver’s license.
• Must be willing to undergo drug screening test and criminal background check