postheadericon Product Receipting and Entry


Tri-State Food Bank

Job Description


Job Title:          Product Receipting and Data Entry

Classification:   Part- time - Non exempt

Department:      Administration

Reports To:       Administrative Assistant   




Data entry of product received, receipting product donors, and preparing monthly and quarterly poundage reports.




Product Receipting

  • Enter all product (donated and purchased) received into database on a daily basis.
  • Send donor receipt for food and GIK donations.
  • Provide copies of receipts to bookkeeper as required.
  • Follow up on donations received from food drives to assure timely receipting and/or thank you.
  • Complete Monthly Poundage Report.
  • Complete and submit Quarterly Poundage Report for Feeding America.
  • Keep accurate files of receipts
  • Maintains files on organization’s policies and procedures along with signed acknowledgments.
  • General Filing.
  • Work on special projects when needed.


Inventory Control

  • Assist Administrative Assistant with monthly inventory reconciliation


Other duties as assigned



Education and/or Experience

  • Educational requirements may vary but will require either a high school diploma or GED.
  • Must be able to work well with the public and possess good customer services skills.
  • Highly organized with the ability to handle multiple priorities and work independently under minimal supervision. 
  • Advanced knowledge in MS Office specifically Word, Excel, Outlook,  and on-line reporting.
  • Ability and propensity to work as a team.


Physical Demands

  • Reliable transportation.
  • Participate in community events (indoors and outdoors).